Texas

April 17-20, 2025

Registration Deadline for Event Participation:

February 10, 2025 at 8:00 AM (CST)

Hotel Reservation Deadline

March 17, 2025 at 8:00 AM (CST)

Lodging

Address

Hyatt Regency DFW Airport

2334 North International Parkway                                                                  DFW Airport, TX 75261
www.hyatt.com

*Please do not call the hotel directly for hotel reservations or changes.

Hotel Details

IMPORTANT NOTE: There are two Hyatt Hotels at DFW Airport. We will be at the Hyatt Regency – NOT the Grand Hyatt. Use this guide for easy access to the hotel and to get COMPLIMENTARY PARKING at the hotel.

Rooms are $125 per night, plus tax (13% as of 5/24) for 1-4 people in the room.

Room Features:
  • 55” flat-screen TV
  • Balcony
  • Work desk
  • RFID mobile key-enabled lock
  • Individual climate control
  • Alarm clock with two USB charging ports and two power outlets
  • Hair dryer
  • Coffee maker
  • Minifridge
  • Iron and ironing board
Room Blocks:

The room block process for requesting hotel rooms is in effect. This means that groups will have a block of rooms that will be available to them only from the start of registration until the room block deadline date of January 6, 2025 at Midnight (Central). The room blocks for each group that attended the 2024 convention will be the number of actual rooms used each night based on reports from the hotel, less any rooms or room nights dropped after the registration deadline.

Reservations and Changes:
 **Please do not call the hotel directly for reservations or changes.**

So that the hotel can accurately block your group’s rooms, you must have the total number of king and double/double rooms indicated by the registration deadline. After the registration deadline, group leaders will be able to make changes to their group’s hotel reservations in the registration portal until 8:00 AM (Central) on March 17, 2025. The information in your reservation database on March 17 will be considered your final request. Any changes, except room cancellations, made after March 17 will be accommodated, if possible, but are not guaranteed. Please make every effort to have all reservations finalized by the March 17 deadline. Adding rooms after this date may not be possible. If they are able to be added, they will most likely NOT be near your group’s other rooms. Please request all rooms that you will need by March 17, 2025. Please note that any cancellations MUST be made no later than five days prior to arrival. Any no-shows or cancellations after that will be charged one night’s room and tax. Please make sure that all requested rooms are used to avoid these penalties.

All requests for changes to hotel reservations must be requested through the online registration system.

The group leader should choose a person to be the hotel room coordinator. This person should be the first to arrive and the last to leave. Your hotel room coordinator can check in and check out your group. 

Parking Information:

Self-parking in the deck directly in front of the hotel is complimentary for both overnight guests and locals. Instructions for validating your ticket is here.

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