Note that groups will be pre-assigned to a specific hotel prior to the opening of registration.

Marriott:

Hotel rooms will cost $122.00 per night (quad occupancy), plus 15% tax (as of December 2019). Rates are available from Wednesday through Sunday of convention week. Please note that a credit card will need to be provided for each room upon check-in to cover incidentals such as parking, long distance, etc. Rollaway beds are available (additional fees may apply) and may not be added to rooms with two beds.

Doubletree:

Hotel rooms will cost $122.00 per night (quad occupancy), plus 15% tax (as of December 2019). Rates are available from Wednesday through Sunday of convention week. Please note that a credit card will need to be provided for each room upon check-in to cover incidentals such as parking, long distance, etc. Rollaway beds are available (additional fees may apply) and may not be added to rooms with two beds.

Amenities:

All rooms include iron and ironing board, hair dryer, coffee maker, complimentary coffee, executive desk & chair and upgraded bed package. Complimentary, basic internet access is available in all guest rooms.

Room Blocks:

The room block process for requesting hotel rooms is in effect. This means that groups will have a block of rooms that will be available to them only from the start of registration until the room block deadline date of January 6, 2025 at Midnight (Central). The room blocks for each group that attended the 2024 convention will be the number of actual rooms used each night based on reports from the hotel, less any rooms or room nights dropped after the registration deadline. 

Reservations and Changes:

 **Please do not call the hotel directly for reservations or changes.**

So that the hotel can accurately block your group’s rooms, you must have the total number of king and double/double rooms indicated by the registration deadline. After the registration deadline, group leaders will be able to make changes to their group’s hotel reservations in the registration portal until 8:00 AM (Central) on March 17, 2025. The information in your reservation database on March 17 will be considered your final request. Any changes, except room cancellations, made after March 17 will be accommodated, if possible, but are not guaranteed. Please make every effort to have all reservations finalized by the March 17 deadline. Adding rooms after this date may not be possible. If they are able to be added, they will most likely NOT be near your group’s other rooms. Please request all rooms that you will need by March 17. Please note that any cancellations MUST be made no later than five days prior to arrival. Any no-shows or cancellations after that will be charged one night’s room and tax. Please make sure that all requested rooms are used to avoid these penalties.

All requests for changes to hotel reservations must be requested through the online registration system.

The group leader should choose a person to be the hotel room coordinator. This person should be the first to arrive and the last to leave. Your hotel room coordinator can check in and check out your group.

Parking Information:

Valet parking at the Marriott is discounted to $20 for overnight guests. Self-parking at the Doubletree is $6 per night in the Robinson Center/Doubletree lot. Additional self-parking is available at the Statehouse Convention Center for $6. The fee at the Robinson Center and Statehouse Convention Center is PER EXIT. You will pay $6 each time you exit the lot. Bring the parking ticket that you get when entering the lot to the L2L Information Booth to be stamped/validated so that you will be charged the correct amount when exiting.